![]() Communications about the move should outline expectations and responsibilities. Notify employees: Employees should be notified about 3 to 4 months before the move.Review and update all delivery subscriptions: If you are currently receiving deliveries or receiving services on a subscription basis, they should be apprised of your move so that you have everything you need the day you step foot into the new office.Notify the post office and other important entities of your change of address: This ensures that important communications and deliveries are sent to your updated address.Ensure the current client list is up-to-date: An email or newsletter can let your current clients know you’re moving - important especially if they visit the office.This gives them time to find new occupants. Notify your current landlord: Let your existing landlord know of your move as soon as possible.Stage two: Communicate with key stakeholders Designate a moving team and/or manager: Do you have a facilities team that can orchestrate the move? Do upper level executives need to be involved in the move? Even if the work will be divided, it’s important to have a designated person or team that can facilitate orchestration.Consider a moving company: About 6 months before your move you should begin getting quotes from moving companies and determining which ones fit within your budget and meet your moving needs. ![]() This will determine the price of a moving company you can afford, where you can scale back, and where you should be spending. Set your budget: You should establish a budget well before your actual move, ideally 6-8 months prior.Review your existing lease: Will you be fined for breaking your lease early? Are you responsible for any damages?.That's why we created a foundational checklist that you can personalize to the specific needs of your new office location.ĭownload Robin's free template here. The key to doing it seamlessly (or at least, as seamlessly as possible) is staying organized. But moving an entire office, employees and all? That’s even harder. A larger budget will allow you to outsource a lot of the trickier logistics of moving so you can focus on designation and orchestration. Develop a budget: Your budget for your move will dictate whether or not you can do things like hiring an external moving company or moving manager. Consider pausing any non time sensitive projects until everyone is established at the new space.ĥ. Audit existing projects and think about how the move could impact deadlines and timelines: An office move is a huge undertaking, and it will undoubtedly impact any collaborative projects going on. For example, desks shouldn’t necessarily go where the new kitchen should be, right?Ĥ. Create a blueprint of your new office space to map out where things should go: Having a blueprint can help you organize the physical items you’ll need to move. If you need specific IT functions, you should map out those spaces so the teams responsible for set up know where they should be.ģ. Conduct an analysis of your new space to fully understand it’s IT and spatial capabilities: Understanding your new space is imperative for making sure things get moved and set up in the right place. Developing a detailed timeline for your move will help keep you on track and ensure that you’re meeting crucial deadlines. Think about your timeline and create a schedule: Winging it doesn’t work when you’re changing office locations employees and vendors will expect a specific timeline and date for when they can expect to occupy the new space. ![]() Unfortunately it’s not as simple as just picking up and moving everything to a new office. Below are a few things to consider when planning for your office move:ġ. How do you plan for an office move? Things to consider Here’s the what, why and how of an effective office move. These changes often mean an office move and that means workplace leaders must stay prepared. These plans include consolidating office space in premier locations and/or opening more satellite locations.ĭue to the increasingly fluid nature of workspaces, many companies are reimagining their physical presence. What’s more, 87% of executives expect to make changes to their real estate strategy over the next 12 months. In fact, a recent PWC survey found that only 13% of executives are ready to let go of the office for good, and 87% of employees say the office is important for collaborating with team members and building relationships. But that’s not to say that the physical office is going anywhere soon. From remote work, to hybrid, to resigning because an employee doesn’t provide either of those options, the world of work has changed.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |